Accounts Receivable: Optimize Cash Flow and Collections

Accounts Receivable (AR) is a comprehensive module designed to streamline your entire collections process. It automates critical tasks like invoicing, payment application, and dunning letter generation, significantly improving efficiency. AR provides robust tools for tracking all receivables, managing customer refunds, and establishing precise credit control to mitigate financial risks. Its deep integration with all other Acumatica modules ensures that financial data flows seamlessly, providing a unified view of your customer accounts and empowering you to maintain healthy cash flow.

Key Benefits

  • Proactive Problem Spotting: Use reports and dashboards to identify potential issues early.
  • Comprehensive Tracking: Monitor expiring credit cards, over-limit accounts, and aging receivables.
  • Flexible Billing: Utilize sales contracts for recurring, one-time, and overage billing.
  • Controlled Access: Manage bills and reports through custom approval workflows.
  • Consolidated Data: Unify financial data from various business locations.

Key Features

  • Flexible Invoice/Statement Delivery: Control how invoices are created and delivered (print, HTML, PDF), with full audit records.
  • Recurring Billing: Create contract templates for automated, customizable recurring fees, including billable hours.
  • Credit Card Processing: Accept PCI-compliant credit card payments, manage voids/refunds, and track expiring cards.
  • Deferred Revenue Recognition: Automate revenue recognition based on deferred revenue codes for compliance.
  • Parent-Child Credit Policy: Manage credit control at the parent account level for branches/franchises.
  • Multiple AR Accounts in GL: Map customers to various GL AR accounts, with flexible overrides and offset tracking.
  • Multiple Currency Support: Issue invoices and collect payments in any currency, with real-time translations and gain/loss calculations.
  • Automated Tax Reporting: Automatically calculate sales/VAT taxes and prepare filing reports, supporting complex tax scenarios.
  • Credit Limit Enforcement: Enforce credit limits at order entry and invoicing, with customizable warnings and dunning messages.
  • Customer Refund Management: Apply partial or full refunds to various payment types and track balances.
  • AR Aging by Project Report: Analyze aging receivables by project, optimizing DSOs and payment efficiency.
  • Payment Reversal/Auto-Application: Automatically apply payments to oldest documents and easily reverse incorrect applications.
  • Sales Commission Calculation: Automatically calculate commissions (monthly, quarterly, annually), linked to line items and payment status.
  • Overdue Charges Calculation: Automatically compute and apply overdue charges based on percentage or minimum amounts.
  • Write-Offs: Control write-offs for small document balances, with limits and eligible customer lists.
  • Cash Basis Accounting: Record revenue and expenses when actual payments are received or disbursed.
  • Account Security/Date Integrity: Control access to customer data and validate dates against the master calendar.
  • Audit Trails: Maintain comprehensive audit trails of transactions and user identities, with no deletions.
  • Authorize.Net API Support: PCI DSS-compliant integration with Authorize.Net; sensitive data is never stored in ERP.
  • POS Payments Processing: Activate/deactivate POS terminals, accept payments, track transaction status, and process refunds.
Product:
Accounts Receivable
Accounts Receivable automates collections, tracks receivables, manages refunds, and controls credit risks, fully integrated across Acumatica for improved cash flow.
Contact Us